7 Ways to Support Diversity and Inclusion at Events
Planners are always looking for ways to make their meetings and events better places to be. Help attendees feel welcome with the following seven strategies for hosting inclusive events that make an impact.
Choose an accessible venue. Ramps, elevators, and accessible restrooms are all examples of facility features that can make attendees more comfortable. Choose locations that are conveniently located and well-connected to public transportation, making it easier for attendees from different areas to reach the event.
Discuss DE&I goals with vendors and suppliers. The organizations you work with should help you reach your goals and objectives. Start by implementing badges that are easy to read from afar, accommodating dietary needs and restrictions, adding mocktail options to happy hour, and using gender-inclusive language when addressing the crowd.
Incorporate diverse programming. Seek out speakers, panelists, and exhibitors from various backgrounds who can share unique perspectives and experiences with your audience. Including a wide range of voices, genders, ethnicities, and cultures will enrich discussions and empower attendees to see themselves reflected in the event's content.
Cultivate an inclusive atmosphere. Require attendees to agree to a non-discrimination policy and anti-harassment policy upon registering for the event. This holds everyone accountable for upholding a safe environment.
Facilitate meaningful interactions. Kick off your event with icebreaker activities or networking sessions that encourage people to connect beyond their familiar circles. Group discussions, workshops, or brainstorming sessions are surefire ways to create a sense of community.
Help attendees visually display pronouns. Part of being an ally is not making assumptions about a person’s identity or pronouns based on their appearance or name. One way to show your allyship is to provide pronoun badge ribbons at registration for attendees to stick to their badges, if they choose.
Understand your audience and their needs. The foundation of any inclusive event is understanding the diversity of the people who plan to attend. Consider factors such as age, gender, ethnicity, religion, disability, and language preferences of attendees. This information will help you tailor the experience to the needs of your audience.
Designing events with diversity in mind is not just a trend; it is a necessary approach to celebrating the uniqueness of every person in attendance.
Visit tag/talk, an educational blog for planners, at blog.pcnametag.com to find more weekly tips, free resources, and expert advice to help you become a more informed professional.
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